Compensation & Time Sheets

Compensation

Minimum wage in Massachusetts is currently $15.00 per hour. All student employment positions are recommended to begin at this amount unless a special skill or prerequisite is required. When you receive your offer letter for a position, it will include your wage. 

Towards the end of the Spring semester each year, supervisors are offered the opportunity to rehire students for the following academic year through the Compensation Review Process. Students will not need to go through the hire or onboarding processes again when this occurs. Not all positions will offer rehiring, so please check with your supervisor. 

If you are returning, Student Employment recommends a $0.25 increase in hourly wages each year you return to your position, but your wage is ultimately decided by your supervisor.

Pay Period 

The pay period begins on Sunday and ends on Saturday of each week regardless of holidays or school closings. Students who have multiple positions will receive their payment in a lump sum rather than multiple deposits. Students can view their payslip in Workday by navigating to the "Pay" button and clicking on "Payslip." Below, you will find a copy of how to read your payslip from Wellesley College. 

Viewing Your Payslip - Student Employees

Adding or Editing Direct Deposit Bank Account Information

Entering Time 

You will need to enter hours each week into your Timesheet in Workday. You can find your Timesheet by navigating to the “Time” worklet and clicking on “This Week.” After you enter your hours in your timesheet, click “Review” and “Submit” to lock them into Workday. From here, your supervisor will approve your hours. All hours must be submitted and approved by Monday at noon to be paid the following Friday. Note: your supervisor may set an earlier (internal) deadline for your department. 

How To Enter Hours in Your Timesheet

Retroactive Hours 

YOU are responsible for ensuring you are paid throughout the semester. If you forget to enter hours for the previous week, you can use the Student Retroactive Hours feature in Workday using these instructions. Please remember to click "Review" and "Submit."

If you have not submitted hours for more than 2 weeks, you will need to fill out a Student Manual Timesheet. Please do NOT include hours that have already been logged into Workday as Retroactive Hours. Your supervisor will then need to sign the form, then you can email the completed form to Payroll.

Timesheet Errors

There are several reasons why you may not be able to access or submit your timesheet. Before contacting Student Employment or Payroll, please make sure you: 

• Are hired into an official position on Workday (i.e. you have accepted an offer letter in Workday) 
• Submit your time correctly, pressing both "Review" and "Submit" before the Monday noon deadline 
• Complete all onboarding steps in your Workday inbox (if this is your first on-campus position), including:
  • Section 1 of the I-9 Form
  • Verification of your I-9 documents with a member of Human Resources.
  • Payment Elections (Direct Deposit)
  • Federal Withholding Elections (W-4 Form)