Student Employee Compensation

Direct Deposit 

All employees who work at Wellesley College are paid through direct deposit. Your paycheck will be deposited into the bank account specified on your Payment Election Form. To review the information on your Payment Election form, search “Payment Election” in the Workday search bar. 

Students must have a United States of America bank account to receive direct deposit. All students are paid weekly on the Friday following the week worked. The pay period begins on Sunday and ends on Saturday of each week regardless of holidays or school closings. Students who have multiple positions will receive their payment in a lump sum rather than multiple deposits. Students can view their payslip in Workday by navigating to the "Pay" button and clicking on "Payslip. Below, you will find a copy of how to read your payslip from Wellesley College. 

Viewing Your Payslip - Student Employees

Entering Time 

You will need to enter hours worked each week in your Timesheet in Workday. You can find your Timesheet by navigating to the “Time” worklet and clicking on “This Week.” After you enter your hours in your timesheet, click “Review” and “Submit” to lock them into Workday. From here, your supervisor will approve the hours. All hours must be submitted and approved by Monday at noon to be paid the following Friday. Your supervisor may set an earlier (internal) deadline for your department. 

How To Enter Hours in Your Timesheet

Retroactive Hours 

YOU are responsible for ensuring you are paid throughout the semester. If you forget to enter hours for the previous week, you can use the Student Retroactive Hours feature in Workday. Do NOT re-enter hours into Workday that you were not paid for. These hours will be picked up with your next paycheck. 

If you have not submitted hours for two or more previous weeks, you will need to fill out a Student Manual Timesheet. On the Student Manual Timesheet you will need to list the hours you worked each day. Please do NOT include hours that have already been logged onto Workday. Your supervisor will then need to sign the form and you will need to email it to Kara Geraci or bring it to Payroll, in Green Hall 139.

How to Submit Student Retro Hours

Minimum wage in Massachusetts is currently $15.00 per hour. All student employment positions are recommended to begin at this amount unless a special skill, training or prerequisite is required. When you receive your offer letter for a position, it will include the wage offered for the position. 

Toward the end of the Spring semester each year, supervisors are offered the opportunity to rehire students through the Compensation Review Process. Supervisors will complete a process on Workday to “keep” students for the upcoming Academic Year. Students do not need to go through the hire or onboarding process again when this occurs. Students should, however, check in with their supervisor toward the end of the semester to discuss this as not all positions will be rehired. 

Along with the rehire process, part of the Compensation Review process includes a recommended compensation raise for students. Student Employment recommends a $.25 increase in hourly wages per year. This is up to the discretion of the supervisor but will take place during the Compensation Review process on Workday.

Timesheet Errors

There are several reasons why you may not be able to access your timesheet for a position or are not recieving compensation. Before contacting Student Employment or Payroll regarding timesheet issues, please make sure you: 

• Are hired into an official position on Workday (i.e. you have accepted an offer letter from your employing department). 
• Submit your time correctly, pressing both "Review" and "Submit" before the Monday at noon deadline. 
• Complete onboarding steps (if this is your first on-campus position):
  • Section 1 of the I-9 Form.
  • Verification of your I-9 documents with a member of Human Resources. 
  • Payment Election (Direct Deposit).
  • Federal Withholding Elections (W-4 Form).

Timely Payments 

Logging your hours into Workday each week is not only required for you to be compensated but it ensures the appropriate amount of taxes are withheld from your paycheck (along with the completion of your W-4 Form). You need to log your hours each week using the instructions above. This is a Wellesley College policy that is REQUIRED for all student employees. 

If you are not logging your hours weekly and instead submit all of your hours at once, this can result in a higher tax deduction from your paycheck. In addition, not submitting your hours weekly can result in an incorrect W-2 Form, used to file taxes. 

For questions about your Federal Tax Withholding Form, please reach out to Payroll at student_payroll@wellesley.edu.