For Hiring Managers

Hiring Managers

Student employees play a vital role in our community as contributing members to nearly every Wellesley College department and office. As a supervisor, the role you play impacts not only the work of your department, but often the success and retention of the students you supervise. Your contribution to the lives of our students as a supervisor is greatly appreciated.

HIRING MANAGER FAQS & QUICK LINKS 

Important Dates

Students should begin searching for and applying to positions based on the information listed below. Worth noting, all positions are posted on a rolling basis. If you can see the position in Workday, that means that it is open to apply to. All campus hiring managers are strongly encouraged to post jobs, interview, and select candidates during the below hiring periods. This streamlined approach supports inclusive excellence goals to ensure that all students understand when to search for and apply to opportunities. For the purpose of regulating hours, each semester will begin on the Sunday before the day the semester is scheduled to start.

 
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Hiring For: Fall 2024 (September 1st - December 21st)

Friday April 19th

  • Fall registration has ended, and registered returning students will be eligible to apply for on-campus positions

  • Fall and Academic Year positions can now be posted in Workday 

​Thursday August 1st

  • All first-year students should now have access to apply for positions in Workday (once Financial Aid has been communicated) 

Saturday August 24th

  • New rates from the Merit Compensation Review process will take effect

Saturday August 31st

  • Hiring and onboarding should be completed in Workday 

Sunday September 1st - Saturday September 7th

  • Fall semester for student employment begins with Training Week 

  • NEW student employees can work up to 20 hours per week across all of their on-campus positions for training and orientation time 

  • Returning students can work up to 15 hours per week across all of their on-campus positions

  • If necessary, onboarding may be completed this week before students begin working in their new positions

Sunday September 8th

  • Regular hours start for new students, and they can work up to 15 hours per week across all of their on-campus positions combined

Saturday December 21st

  • Last day of Fall semester for student employment

  • Students must have all Fall semester hours submitted in Workday

Hiring For: Wintersession 2025 (December 22nd - January 18th)

Tuesday October 15th

  • Wintersession positions can now be posted in Workday 

Saturday December 21st

  • Hiring and onboarding should be completed in Workday 

Sunday December 22nd

  • Wintersession for student employment begins
  • New and returning student employees can work up to 40 hours per week across all of their on-campus positions combined
  • Students are not required to work on dates the college is closed 
  • Any remote work must be conducted in a New England state

Saturday January 18th

  • Last day of Wintersession for student employment
  • Students must have all Wintersession hours submitted in Workday 
Hiring For: Spring 2025 (January 19th - May 10th)

Friday November 15th

  • Spring registration has ended, and registered returning students will be eligible to apply for on-campus positions
  • Spring positions can now be posted in Workday 

Saturday January 18th

  • Hiring and onboarding should be completed in Workday 

Sunday January 19th - Saturday January 25th

  • Spring semester for student employment begins with Training Week
  • NEW student employees can work up to 20 hours per week across all of their on-campus positions for training and orientation time 
  • Returning students can work up to 15 hours per week across all of their on-campus positions
  • If necessary, onboarding may be completed this week before students begin working in their new positions

Sunday January 26th

  • Regular hours start for new students, and they can work up to 15 hours per week across all of their on-campus positions combined

Saturday May 10th

  • Last day of Spring semester for student employment
  • Students must have all Spring semester hours submitted in Workday
Hiring For: Summer 2025 (May 11th - August 30th)

Saturday March 15th

  • Summer semester positions can now be posted in Workday 

Saturday May 10th

  • Hiring and onboarding should be completed in Workday  

Sunday May 11th

  • Summer semester for student employment begins
  • New and returning student employees can work up to 40 hours per week across all of their on-campus positions combined
  • Students are not required to work on dates the college is closed 
  • Any remote work must be conducted in a New England state

Friday May 16th

  • Last day international graduating seniors are eligible to work as students on campus

Sunday May 25th

  • Last day domestic graduating seniors are eligible to work as students on campus

​Saturday August 23rd

  • Last day of Summer rate increases (if applicable)
  • New rates from the Merit Compensation Review process will take effect

Saturday August 30th

  • Last day of Summer semester for student employment
  • Students must have all Summer semester hours submitted in Workday 

Student Employment Process

  1. Hiring Manager creates a job requisition

  2. HR approves the job requisition, and posts for student visibility

  3. Hiring Manager assigns roles to job requisition

  4. Students apply through Workday

  5. Hiring Manager reviews and interviews candidates

  6. Hiring Manager initiates an offer

  7. HR approves the offer, and sends the offer letter to the student

  8. Student accepts or declines the offer

  9. Hiring Manager receives the Offer for Job Application task in their Workday inbox, and moves the candidate forward to the Ready for Hire step

  10. Hiring Manager completes the Costing Allocation step

  11. HR finalizes the hire

  12. Workday sends onboarding steps to the student within 24 hours (student must complete all onboarding steps before they can enter time)

  13. Students begin working and entering their time for pay for supervisor approval in Workday

Contact: Student Employment | Green Hall 141 | studentemployment@wellesley.edu