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ID Change Step
Before you can be officially hired, the last step will be to complete your ID Change in Workday, if you have not previously done so. This is a task in your Workday inbox where you will add your Social Security Number and a picture of your Social Security card. If you are an international student, please follow the guidelines exactly as posted.
You cannot begin work until you are officially hired into your position, and have completed all onboarding steps (as outlined below).
Onboarding
About 24 hours after your hire is complete, you will receive onboarding documents in Workday. These items MUST be completed before you can begin working. There are four items to complete as a part of the onboarding process:
The I-9 Form is required by the federal government to verify your identity and eligibility to work in the United States. For Section 1, you will need to confirm the information provided. Then, you will need to meet with a member of Human Resources to verify your I-9 documentation in-person.
International students- Please pay special attention to the question regarding citizenship status as this can determine tax exemptions based on your country of citizenship.
After you complete Section 1 of the I-9 Form, you will need to schedule an appointment with Human Resources. You can schedule a time to complete the I-9 Form with Human Resources using the link provided in your Workday Inbox under the “To Do: Create Appointment” task.
After scheduling this meeting, click “Submit” to complete the task in Workday.
You will need to bring original, unexpired documents from the I-9 Acceptable Document List. You can bring either one document from List A, or a combination of one document List B and one document from List C.
You will need to fill out a Federal Tax Withholding Form, also known as a W-4 Form, to determine which taxes should be withheld from your paycheck.
Note: If you hold more than one on-campus job, according to the W-4 Form, you still do not hold "Multiple Jobs" (since they are each part-time).
When filling out the Payment Election Form, you’ll be asked for your bank account number and routing number to determine where your weekly paycheck will be deposited. All students are required to receive payment via direct deposit into a United States bank account. For all funds to go to one bank account, you should choose the "percentage" option, and allocate 100%.
Contact: Student Employment | Green Hall 141 | studentemployment@wellesley.edu
