Position Management

Position management at Wellesley College is overseen by the Provost Budget Committee (PBC) to monitor FTE growth and headcounts, ensuring that the workforce is appropriately balanced and aligned with the college's mission and strategy. The college has implemented a systematic approach to position management requests, ensuring consistency, fairness, and equity in how these requests are identified, evaluated, and approved.

All position requests are reviewed weekly by the Human Resources Office and the Budget Office. Please collaborate with the Human Resources Office to discuss the specifics of your workforce needs.

Provost Budget Committee

The Provost Budget Committee, established in 2010 and charged by the President, is responsible for overseeing the effective allocation of budget resources in alignment with the college’s strategic plan.

Responsibilities:

• Recommends prioritization of trade-offs to Senior Leadership to align the budget with the college’s strategic priorities, subject to the President’s final approval.
• Monitors the implementation of fiscal plans to ensure long-term priorities are funded and advancing.
• Regularly reviews human resource expenditures and organizational change requests, including:
  • Requests to add new positions
  • Requests to fill vacant administrative and union positions
  • Requests to utilize vacancy savings for temporary hires (casual wage or contingent)
• Reviews additional capital and operating fund requests and advises on priorities.

Committee Members:

• Provost and Dean of the College
• Vice President and Dean of Students
• Chief Human Resources Officer
• Vice President for Finance and Administration
• Assistant Vice President for Financial Planning and Budget

1. Review the position request with your department head and secure their approval to proceed
2. Ensure the Role Document is accurate and up-to-date
3. Fill out the PBC Position Management Google Form to submit your request for approval. 
   The Provost Budget Committee generally meets weekly with a few exceptions. The PBC position management form should be submitted at least one week prior to be reviewed the following week. 
4. Generally about one week after the PBC meeting, your Employment Team will let you know if the position has been approved, and how to begin the recruitment process.