Finance

Need help or training? Email workday@wellesley.edu or call x4444 (leave a message if no one is immediately available).

View quick-start guides, ongoing updates and tips from the Workday blog, and FAQs.

Use the new vendor form to add a new supplier or see if one already exists. Enter the vendor's name and email address. The vendor will receive an email from the Wellesley College Controller's Office with the subject line "Wellesley College Controller's Office request: New Supplier Form" that contains a link to an online form (illustration) to fill out. You'll be notified when the vendor submits the form, and again when Accts Payable has processed it.

When an employee or student is being reimbursed for money spent, fill out an expense report. If an honorarium or stipend is being given to a faculty or staff member, it needs to go through payroll. If a stipend is given to a student (not for work...that goes through payroll), an invoice should be submitted with the student as the supplier.

Check out the map from Banner FOAPALs to Workday worktags (see Fund/Org Lookup).

DOCUMENTATION

View spend categories

Cheatsheets:

• Provost Finance FAQs

• Faculty Finance Guide

• Expense Reports (Personal Reimbursements, Verifying Travel Card Transactions, Reconciling Spend Authorizations)

• Convert foreign currencies to US dollars automatically in Expense Reports.

• Pay an invoice (under $10K/year, PO not needed)

• Verify ProCard transactions

• Journal from one account to another 

• Set up your Financials Dashboard

• Operating Budget and Gift Balances

• Faculty Awards and Grants (including effort certification)

• Create a PO with a requisition then receipt against it: see the Purchasing Department website

Documentation from Purchasing:

• Available on the Purchasing Department website

Worktags at a glance, if the worktag starts with:

• CC = Cost Center, use the Cost Center field
• GF or EN = Gift or Endowment, use the Gift field
• GR or FF or FA = Grant, Faculty Award, use the Grant field
• ACA, ACQ, ACW, ACY, AG, PJA, PJC, PJM, PMP = Activity, Agency, or Project, use the Additional Worktags field

Note for the workflows below: For purchasing, if the purchaser is also the sole PI, the request goes directly to the Grant Manager. For expenses, if the user is the sole PI, that person will approve his/her own report before it goes to the Grant Manager.