Timeline & Checklist

Pre-Departure Website

Fall 2024 Travelers:

Visit the Pre-Departure Website for tasks, deadlines, and resources. 

Timeline for Fall/Spring/Year Study Abroad

 

Important dates and deadlines for study abroad during 2025-26 (Fall, Spring, or Academic Year)

1. Request Wellesley approval to study abroad:

2. Apply directly to your chosen program:

  • Oxbridge: submit all application materials to OIS by January 17, 2025
  • Fall 2025 and Year 2025-26: submit to program by February 15, 2025
  • Spring 2026: submit to program by September 2026

3. Complete Wellesley Pre-Departure requirements:

  • Fall 2025 and Year 2025-26: by April 1, 2025
  • Spring 2026: by November 1, 2025
  • Pre-Departure Requirements:
Why do I have to submit a Proposal to Study Away so early?

Preparing to study abroad is a long process that must aligned with Wellesley's academic calendar, study abroad partners programs, applications deadlines, visa deadlines, Student Financial Services timelines, and the Registrar's Office timeline. If a student starts the process late, they will in essence be playing catch-up and their ability to articipate in their desired semester may be compromised. By allowing us to monitor our applicant pool, this form is essential to helping OIS properly advise and support students. 

In addition, to maintain the integrity of Wellesley's on-campus academic programs, it is essential that study abroad participation be balanced between semesters. If, for instance, 200 students were to study abroad in the Fall semester and 75 in the Spring, Wellesley on-campus course planning, housing, and student activities would be undercut. 

Detailed Timeline for Study Away During Fall or Academic Year

July-

August

 

 

 

Log in to the Study Abroad Browser in MyWellesley. Use the "Explore Programs" search feature. 

Begin researching programs using the OIS website, Study Abroad App, major department websites and Abroad 101

Fill out the study abroad interest form so that OIS staff can recommend programs that might be a good fit for your goals and interests and offer guidance on the application process. We also recommend viewing our How to Choose a Program video.

Apply for a passport if you don’t already have one or if yours will expire within 6 months of your proposed time abroad.

September-

November

 

 

 

 

 

 

 

 

 

 

Submit the Study Abroad Interest Form in Workday

Use a variety of on-campus resources to continue researching programs:

  • "Study Abroad 101" Info Session (see calendar for dates) 
  • Program-, Region-, or Identity-specific panels (see calendar*dates are typically set 1-2 months in advance*
  • Major-specific panels (see calendar*dates are typically set 1-2 months in advance*
  • OIS Staff (Study Abroad Advisor, Director, Student Intern or Ambassador)
  • Class Deans
  • Faculty Advisors and Instructors
  • Returned students
  • Follow us on Facebook to stay informed of upcoming events.

Declare a major, and discuss your plans for study away with your major advisor.

Complete the Study Away Proposal in Workday

Review the application requirements for your preferred program and request letters of recommendation if needed.

December-

February

Complete and submit applications.

Petitions for Non-Approved programs and Two Location plans are due on February 1.

March-

May

Complete the online health module, make an appointment with Health Services or your primary care physician if you have not had a physical exam in the past year, and complete health form(s) required by your program. Students who are traveling in countries outside of western Europe are strongly encouraged to book an appointment with the travel clinic at Newton Wellesley. Students who have ongoing health issues or concerns about managing health or medications are asked to make an appointment either with their primary care provider or with a clinician in health services.

Make an appointment with the Stone Center if you have any recent history or ongoing mental health issues.

Attend a "Making Sense of Your Budget and Bills" Info Session (see calendar) for study abroad or meet with an SFS Counselor. Submit the SFS Clearance FormComplete Financial Responsibility Agreement in Workday.

Submit the Study Abroad Agreement.

Complete online Pre-Departure modules.

Review pre-departure materials in the OIS Handbook and attend the OIS Pre-Departure Meeting (see calendar).

 

Detailed Timeline for Study Away During Spring

 

July-

August

Log in to the Study Abroad app in MyWellesley (linked here). Use the "Explore Programs" search feature. 

Begin researching programs using the OIS website, Study Abroad App, major department websites and Abroad 101

Fill out the study abroad interest form so that OIS staff can recommend programs that might be a good fit for your goals and interests and offer guidance on the application process. We also recommend viewing our How to Choose a Program video.

Apply for a passport if you don’t already have one or if yours will expire within 6 months of your proposed time abroad.

September-

November

Submit the Study Abroad Interest Form in Workday

Use a variety of on-campus resources to continue researching programs:

  • "Study Abroad 101" Info Session (see calendar for dates)
  • Program-, Region-, or Identity-specific panels (see calendar*dates are typically set 1-2 months in advance*
  • Major-specific panels (see calendar*dates are typically set 1-2 months in advance*
  • OIS Staff (Study Abroad Advisor, Director, Student Intern or Ambassador)
  • Class Deans
  • Faculty Advisors and Instructors
  • Returned students
  • Follow us on Facebook to stay informed of upcoming events.

Declare a major, and discuss your plans for study away with your major advisor.

Complete the Study Away Proposal in Workday

Review the application requirements for your preferred program and request letters of recommendation if needed.

February

Petitions for Non-Approved programs and Two Location plans are due on February 1.

July-

September

Complete and submit applications.

October-

December

Complete the online health module, make an appointment with Health Services or your Primary Care Physician if you have not had a physical exam in the past year, and complete health form(s) required by your program. Students who are traveling in countries outside of western Europe are strongly encouraged to book an appointment with the travel clinic at Newton Wellesley. Students who have ongoing health issues or concerns about managing health or medications are asked to make an appointment either with their primary care provider or with a clinician in health services.

Make an appointment with the Stone Center if you have any recent history or ongoing mental health issues.

Attend a "Making Sense of Your Budget and Bills" Info Session (see calendar) for study abroad or meet with an SFS Counselor. Submit the SFS Clearance Form. Complete Financial Responsibility Agreement in Workday.

Submit the Study Abroad Agreement.

Complete online Pre-Departure modules.

Review pre-departure materials in the OIS Handbook and attend the OIS Pre-Departure Meeting (see calendar).

 

 

Withdrawing from Study Abroad
  1. If the student withdraws or is withdrawn for any reason before or after the Program begins, but before Wellesley College has begun classes, the undersigned agrees to pay to the College all amounts owed to the Program (less what the Program returns to the College on the student's behalf). These amounts may include penalty fees for withdrawal from the Program. Please refer to the withdrawal policy for specific programs. These charges are separate and in addition to the regular billed charges at Wellesley for the following semester. Students who withdraw prior to January 1 for the spring semester or June 1 for the fall semester will be permitted to register for courses at Wellesley during the registration change period and will be eligible for, but not guaranteed, on-campus housing. 
  2. If the student withdraws for any reason after the registration change period, the student will be placed on personal leave. In the case of withdrawal, after settlement of any unrecoverable charges, the College will refund the amount prescribed by the Wellesley College Refund Schedule. If the amount of the refund is not sufficient to cover all unrecoverable payments or commitments made to the Program on behalf of the student, the undersigned agree to pay the balance due to Wellesley College within fifteen (15) days of such a determination. The Refund Schedule is published in the Wellesley College Bulletin.
  3. If the student is required to withdraw from the Program, the student will not be eligible for any refund or credit from Wellesley College, and will be responsible for all expenses she incurs after such withdrawal.