Timeline for Fall/Spring/Year Study Abroad
Important dates and deadlines for study abroad during 2025-26 (Fall, Spring, or Academic Year)
Part 1: Research Study Abroad Programs that are a good fit and Request Wellesley approval to study abroad
Submit a Study Away Interest Form between July and October to receive preliminary advice from OIS staff. Schedule a follow-up advising appointment to further discuss your options. (Optional but strongly encouraged!)
Attend a Study Abroad 101 Info Session (SPRING 2025 DATES TBA)
Next, formally seek Wellesley approval to study away or abroad by declaring a major and submitting a Study Away Application.
- Deadline for Fall 2025 and Full Year 2025-26 programs - November 20, 2024
- Deadline for Spring 2026 programs - February 7, 2025
Part 2: Apply directly to your chosen program
Upon receiving approval to study away or abroad from OIS, apply directly to your chosen program. For most programs, this happens the semester directly before going abroad.
- Oxford: submit all application materials to OIS by January 17, 2025
Recommended Deadlines:
- Fall 2025 and Year 2025-26 programs: submit to program by February 15, 2025
- Spring 2026 programs: submit to program by September 15, 2025
Programs that require nomination by Wellesley will have a distinct timeline. This will be communicated directly to students with an active Study Away Application for these programs.
Part 3: Complete Wellesley Pre-Departure Requirements
After you've been accepted to your program of study, complete the Wellesley Pre-Departure Requirements. These include:
- Study Away Agreement (attached to your Study Away Application in Workday)
- Online Pre-Departure Module and Quiz
- SFS Clearance
- Attend an in-person Pre-Departure Meeting
Deadline for Fall 2025/Year 2025-26 programs: April 1, 2025
Deadline for Spring 2026 programs: November 1, 2025
Preparing to study abroad is a long process that must aligned with Wellesley's academic calendar, study abroad partners programs, applications deadlines, visa deadlines, Student Financial Services timelines, and the Registrar's Office timeline. If a student starts the process late, they will in essence be playing catch-up and their ability to articipate in their desired semester may be compromised. By allowing us to monitor our applicant pool, this form is essential to helping OIS properly advise and support students.
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July- August
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Log in to the Study Abroad Browser in MyWellesley. Use the "Explore Programs" search feature. Begin researching programs using the OIS website, Study Abroad App, major department websites and Abroad 101. Fill out the study abroad interest form so that OIS staff can recommend programs that might be a good fit for your goals and interests and offer guidance on the application process. We also recommend viewing our How to Choose a Program video. Apply for a passport if you don’t already have one or if yours will expire within 6 months of your proposed time abroad. |
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September- November
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Submit the Study Away Interest Form in Workday Use a variety of on-campus resources to continue researching programs:
Declare a major, and discuss your plans for study away with your major advisor. Complete the Study Away Application in Workday Review the application requirements for your preferred program and request letters of recommendation if needed. |
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December- February |
Complete and submit applications. Petitions for Non-Approved programs and Two Location plans are due on February 1. |
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March- May |
Complete the online health module, make an appointment with Health Services or your primary care physician if you have not had a physical exam in the past year, and complete health form(s) required by your program. Students who are traveling in countries outside of western Europe are strongly encouraged to book an appointment with the travel clinic at Newton Wellesley. Students who have ongoing health issues or concerns about managing health or medications are asked to make an appointment either with their primary care provider or with a clinician in health services. Make an appointment with the Stone Center if you have any recent history or ongoing mental health issues. Attend a "Making Sense of Your Budget and Bills" Info Session (see calendar) for study abroad or meet with an SFS Counselor. Submit the SFS Clearance Form. Complete Financial Responsibility Agreement in Workday. Submit the Study Away Agreement. Complete online Pre-Departure modules. Review pre-departure materials in the OIS Handbook and attend the OIS Pre-Departure Meeting (see calendar). |
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July- August |
Log in to the Study Abroad app in MyWellesley (linked here). Use the "Explore Programs" search feature. Begin researching programs using the OIS website, Study Abroad Browser, major department websites and Abroad 101. Fill out the study away interest form so that OIS staff can recommend programs that might be a good fit for your goals and interests and offer guidance on the application process. We also recommend viewing our How to Choose a Program video. Apply for a passport if you don’t already have one or if yours will expire within 6 months of your proposed time abroad. |
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September- November |
Submit the Study Abroad Interest Form in Workday Use a variety of on-campus resources to continue researching programs:
Declare a major, and discuss your plans for study away with your major advisor. Complete the Study Away Applicationl in Workday Review the application requirements for your preferred program and request letters of recommendation if needed. |
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July- September |
Complete and submit applications. |
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October- December |
Complete the online health module, make an appointment with Health Services or your Primary Care Physician if you have not had a physical exam in the past year, and complete health form(s) required by your program. Students who are traveling in countries outside of western Europe are strongly encouraged to book an appointment with the travel clinic at Newton Wellesley. Students who have ongoing health issues or concerns about managing health or medications are asked to make an appointment either with their primary care provider or with a clinician in health services. Make an appointment with the Stone Center if you have any recent history or ongoing mental health issues. Attend a "Making Sense of Your Budget and Bills" Info Session (see calendar) for study abroad or meet with an SFS Counselor. Submit the SFS Clearance Form. Complete Financial Responsibility Agreement in Workday. Submit the Study Away Agreement. Complete online Pre-Departure modules. Review pre-departure materials in the OIS Handbook and attend the OIS Pre-Departure Meeting (see calendar). |
- If the student withdraws or is withdrawn for any reason before or after the Program begins, but before Wellesley College has begun classes, the undersigned agrees to pay to the College all amounts owed to the Program (less what the Program returns to the College on the student's behalf). These amounts may include penalty fees for withdrawal from the Program. Please refer to the withdrawal policy for specific programs. These charges are separate and in addition to the regular billed charges at Wellesley for the following semester. Students who withdraw prior to January 1 for the spring semester or June 1 for the fall semester will be permitted to register for courses at Wellesley during the registration change period and will be eligible for, but not guaranteed, on-campus housing.
- If the student withdraws for any reason after the registration change period, the student will be placed on personal leave. In the case of withdrawal, after settlement of any unrecoverable charges, the College will refund the amount prescribed by the Wellesley College Refund Schedule. If the amount of the refund is not sufficient to cover all unrecoverable payments or commitments made to the Program on behalf of the student, the undersigned agree to pay the balance due to Wellesley College within fifteen (15) days of such a determination. The Refund Schedule is published in the Wellesley College Bulletin.
- If the student is required to withdraw from the Program, the student will not be eligible for any refund or credit from Wellesley College, and will be responsible for all expenses she incurs after such withdrawal.