Managing Your Sakai Site

Managing Your Sakai Site 

 

Share the site with your students by publishing it

Sites are created unpublished. This means only the instructor can see them until they are published for the rest of the class.

  • Unpublished sites have a large yellow banner across the top declaring they are unpublished.

  • To publish your site, click the "Publish Now" button on the upper half of the screen. This will make the site visible for your class

  • To unpublish your site: 

  1. Click Site Info tool 

  2. Click the Manage Access tab

  3. Select Unpublish/Leave as Draft - accessible only to site maintainers

  4. Click the Update button at the bottom of the page

Managing Tools in Sakai

Adding Students, Guests, and Auditors

Your Sakai Course Site is only open to members. Sakai pulls membership information from Workday and the Registrar’s office a few times each day. Students who add your class will become members and those who withdraw will become inactive, so you don’t need to worry about adding or removing students taking your class for credit. This includes cross-registered students. 

However, you may choose to add LTS staff, such as librarians or instructional technologists, or you may want to add guest speakers or auditors. Please check the For Auditors page of the Wellesley College website for auditor policies.

To add participants to your site:  

  1. Click on the Site Info tool

  2. Click on the Add Participants link at the top of the page

    • If the person you are adding has an email address ending in @wellesley.edu, use the Other Official Participants: Official Email Address or Username text box.

      • Type their Wellesley College username in the text box.

      • If you are adding more than one person, use a separate line for each participant. 

      • Be careful to add the correct person. Always check their usernames in the College’s online directory .

    • If the person you are adding uses any other email address, use the Non-official Participants: Email Address of Non-participant text box. 

    • Enter their full email address (e.g., ssmith3@gmail.com) in the text box.

    • If you are adding more than one person, use a separate line for each participant. 

  3. To assign all participants the same role, check that the Assign all participants the same role radio button is selected. To assign roles individually, select the Assign each participant a role individually radio button.

  4. Click Continue

  5. Select an appropriate role from the Choose a Role for Participants screen 

    • Student: Students can read content and add content to a site where appropriate. Auditors, and most guests will use a student role.

    • Instructor: Instructors have full permissions throughout the site, including the ability to publish the site and set its global access. Instructors can read, revise, delete, and add both content and participants to a site.

    • Teaching Assistant: Teaching Assistants can read, add, and revise most content in their sections. 

  6. Click Continue

  7. Select the Send Now radio button. (This step is critical for auditors who receive their log-in credentials this way.)

  8. Click Continue

Note: Auditors are able to re-set their own passwords using the Reset Auditor Password button located on the left side menu of the Sakai homepage - sakai.wellesley.edu