Purchasing 101

Purchasing 101: Who, What, Where, When, and Why

Class Objectives

  • To provide a general understanding of how the Purchasing Department supports the procurement needs of the campus community.
  • To provide an overview of Wellesley College's financial system(s).
  • To provide an overview of Purchasing methods that have been delegated to Departments (i.e., Corporate Purchasing Card (ProCard), and Direct Payment of Invoices).
  • To provide an overview of ethics, procedures, and laws, mandatory sources, necessary administrative approvals, and other items that affect purchasing activities (i.e., Surplus, Contracts).

Class Agenda

  1. Overview.
  2. Mission And Goals
  3. De-Centralized / Centralized Purchasing
  4. Direct Payment Procedures
  5. Requisition Preparation Guidelines
  6. Sole Source Procedure
  7. Purchase Orders / Change Orders
  8. Frequently Asked Questions About Contract Administration
  9. Suppliers / Providers
  10. Web Demo
    • FWIBDST (Encumbrances)
    • FOIDOCH (PO/Payment Status)
    • Purchasing Website
    • Online Requisition Form Submittal