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account terminations

User group Email/Google Apps Access Domain Accounts Access Additional Provisions Notes
Staff        
Amicable separations end of business day on their last day of employment end of business day on their termination date electronic content can be made available to employee's supervisor for up to 1 year following termination See Departing Employee Checklist for details regarding transfer of computer and its content
Non-amicable separations access terminated immediately access terminated immediately electronic content can be made available to employee's supervisor for up to 1 year following termination See Departing Employee Checklist for details regarding transfer of computer and its content
Retirement Special* No Access (Starting in Fall 2022, we no longer offer this service) No Access (Starting in Fall 2022, we no longer offer this service)   All those who had accesses earlier have been/will be contacted and accounts will be disabled by Dec 2024)
President's Club (25+yrs) No Access (Starting in Fall 2022, we no longer offer this service) No Access (Starting in Fall 2022, we no longer offer this service)   All those who had accesses earlier have been/will be contacted and accounts will be disabled by Dec 2024)
Deceased staff (while employed) 2 years following death 2 years following death electronic content will be made available to employee's estate for 2 years following death  
Faculty        
Amicable separations February 28 (including Sakai) January 31

After Feb. 28, can request to forward emails to a non-Wellesley account for the next three months.

Electronic content will be made available to employee's supervisor for up to 1 year following termination

 Official term date: December 31
Amicable separations March 31 (including Sakai) February 28

After March 31, can request to forward emails to a non-Wellesley account for the next three months.

Electronic content will be made available to employee's supervisor for up to 1 year following termination

 Official term date: January 31
Amicable separations August 31 (including Sakai) July 31

After Aug. 31, can request to forward emails to a non-Wellesley account for the next three months.

Electronic content will be made available to employee's supervisor for up to 1 year following termination

 Official term date: June 30
Amicable separations September 30 (including Sakai) August 31

After Sept. 30, can request to forward emails to a non-Wellesley account for the next three months.

Electronic content will be made available to employee's supervisor for up to 1 year following termination

 Official term date: July 31
Non-amicable separations access terminated immediately access terminated immediately electronic content will be made available to employee's supervisor for 1 year following termination  
Retirement Special* Effective 11/1/22   end of business on last day of employment Effective 11/1/22   end of business on last day of employment   Any active users that are  Retirees or Presidents Club will be contacted in early January 2023.
Faculty Emeritae/i  user retains access indefinitely user retains access indefinitely    
President's Club (25+yrs) Effective 11/1/22   end of business on last day of employment Effective 11/1/22   end of business on last day of employment   Any active users that are  Retirees or Presidents Club will be contacted in early January 2023.
Deceased faculty (while employed) 2 years following death 2 years following death electronic content will be made available to employee's estate for 2 years following death  
Students        
Any degree seeking student who completes at least one semester successfully user retains access indefinitely user retains access indefinitely    
Degree seeking students who complete less than one semester and all  non-degree seeking students*** access terminated  60 days after  date of withdrawal or most recent program of study end date access terminated  60 days after  date of withdrawal or most recent program of study end date Withdrawal date is determined by the Registrar's Office *** Examples include; X-registered students. exchange students, Wellesley in Aix, Special Students, Student Assistants, etc.
Deceased students (while matriculated) 2 years following death 2 years following death electronic content will be made available to student's estate for 2 years following death  
Students deferring deactivated until next entering deactivated until next entering    

Note: For accounts that are to be terminated immediately, the termination will occur immediately upon LTS's notification of someone's leave from the college