Resources for Faculty & Staff
- Office of the Registrar
- For Faculty & Staff
For Faculty & Staff
Class Lists
Faculty can check their Class Lists online via Workday (in real time):
Instructor Portlet > My Classlists (right side menu) > My Assigned Course Sections (select Term) > Select Course
As well as via the MyWellesley Portal (data is refreshed once an hour)
Administrivia > Especially for Faculty > Class Lists
Chairs can access Class Lists for all courses in the Department via:
MyWellesley Portal > Administrivia > Especially for Faculty > Class Lists
Classrooms
Classroom Assignments and Details
Faculty can refer to the Course Browser to check their classroom assignments and 25Live for details about the classroom layout and technology. Refer to the FAQs for more information.
Classroom Change Requests
If the assigned classroom does not accommodate the needs of the faculty, they may request a classroom change:
MyWellesley > Administrivia > Especially for Faculty > Class Lists > Classroom Change Request Form
The Classroom Occupancy Tool displays the course schedule for each individual classroom on campus for the current or upcoming semester, and is a useful tool for faculty who wish to switch their current classroom assignment to an available room that suits their needs better. Refer to the FAQs for more information.
Booking a classroom for Make Up Classes, Office Hours, and other Course Related Events
Rooms can be booked through 25Live (documentation)
Classroom Technology Emergency
Please call the HelpDesk (x4357)
Curriculum & Course Scheduling Information
Catalog
The Online Catalog lists all courses approved by the Curriculum Committee for the current academic year and which terms they are being offered. This online version is searchable by department/subject, distribution requirement, and a number of other criteria.
Catalogs from prior years are available from the Wellesley College Digital Repository.
Schedules
Refer to the Course Browser to check schedules, instructors and classroom locations by term. The list can be filtered by department, subject, schedule days and times, distribution requirements, as well as other criteria. Additional information includes prerequisite notes, and whether or not the course has reserved seats or a Waitlist.
New Course Proposals
Faculty who wish to propose a brand new course, or a significant revision to the course content of an existing course must fill out a New Course Form, available online via
MyWellesley > Administrivia > Especially for Faculty > Catalog - New Course Form
Please read through this step-by-step instruction on submitting a new course form.
New course form submission closes for the current academic year in October each year.
New course form submission opens for the upcoming academic year in December each year.
Faculty Course Preferences
The Registrar's Office uses an online application during a portion of the Course Scheduling Process for each Fall and Spring term to collect input from faculty about their Course Preferences.
Course preferences are used to inform the classroom assignments process as well as to set courses up with appropriate registration controls ahead of registration period.
For Department Chairs and Academic Administrators
Final Exams
The Registrar's Office coordinates Fixed Exams and Self-Scheduled Exams during Finals Period each Fall and Spring term. Faculty are asked for their Exam Preferences at the beginning of each term.
Check our website for lists of courses with Fixed or Self-Scheduled Exams, exam pickup dates, times and locations.
Exam Preferences are collected from faculty in the first few weeks of each Fall and Spring semester. Please email registrar@wellesley.edu if you missed the opportunity to fill out your Exam Preferences for the current semester.
For Department Chairs and Academic Administrators
The registrar's Office will coordinate the dropping off of exam materials (labels and envelopes) to Academic Departments in the week before Exam Period, as well as the pick up of the prepared exam materials from Departments on the morning of the last day of Reading Period.
Grades & Grading Policies
Faculty should familiarize themselves with the College's Grading Policy and Grade System, and the Shadow Grading Policy which affects first-year students in their first semester.
NEW! - Information about the Incomplete Grade Policy.
How to's:
Forms
Registration, Waitlists, Eligibility Rules & Permission of the Instructor
Registration Dates
Guide to Waitlists, Eligibility Rules & Permission of Instructor
Please refer to this Guide to Workday Waitlists, Eligibility Rules & Permission of the Instructor when figuring out how you wish to set up your course for registration. The guide outlines how these tools function, when they can be used in tandem and when they are mutually exclusive, and includes recommendations for when certain options are most appropriate.
Student Learning Experience Reflections (LERs)*
Students are required to submit Learning Experience Reflections (LERs) anonymously at the end of each semester to evaluate their experiences in the courses they've taken. Faculty have access to these evaluations. Follow the link for more information.
*formerly Student Evaluation Questionnaires (SEQs)
Student Prizes for Publication
(for Academic Administrators and Chairs)
Each year Academic Departments and Programs submit the recipient(s) of all student prizes (including seniors and non-seniors). Follow the link for more information about Student Prizes, including submission deadlines.
Thesis Process | Departmental Honors | Fellowship Applications
Check our website for Departmental Honors and Thesis Process information and timeline as well as information and deadlines for the Levitt and Schiff Fellowships.
Transfer of Credit Review & Approval
Each Academic Department has at least one faculty member responsible for reviewing Transfer of Credit requests submitted by students for courses they have taken or plan to take at other institutions.
Students may request a course to count towards college credit only, or towards a Major/Minor or Degree Requirement. They are advised to submit forms and get them reviewed before they register for their courses, if possible.
Faculty should review the Transfer of Credit Guidelines as well as the Transfer of Credit documentation on how to review requests and make sure they check their Queues regularly for new forms.
Departments need to inform Registrar staff when the faculty responsible for reviewing Transfer of Credit requests changes by emailing registrar@wellesley.edu.